A little party never killed anybody. Whether you’re celebrating an important occasion such a birthday or an anniversary, or even if you just want to gather your friends or relatives around for a fun weekend afternoon, partying is a great time to catch up with the people who mean so much to you.
But of course, you have to do it right. Planning ahead is the key to a fun, less stressful and successful party. Otherwise, everything can turn into a mess. There are many things you have to consider when party planning, especially if you plan to do it outdoors. Of course, you need to think about your venue, budget, menu, how many guests you are having, and the overall theme of your party.
The whole process shouldn’t be overwhelming though. Check out the following tips and suggestions on how to throw a dream-like party!
Decide on a theme
While it isn’t always necessary, it is easier to organize a party when you have a theme in mind. For example, if you choose to have a unicorn-inspired party for your kid’s 7th birthday, finding design ideas gets easy. You already know what colors to pick, giveaways to buy, food to prepare, and a nice layout in place for the venue. When deciding on a theme, make it something that appeals to the person celebrating or the reason for the occasion.
Set a budget
How elaborate your outdoor party depends on how much you are willing to spend. Well, you don’t really need to spend a lot just to have a fun party. You can significantly cut the cost by choosing an affordable venue. Better if you can host the party in your own backyard. If you have space, your lawn or backyard makes a perfect location for parties. Also, consider how many guests you plan to invite. Other things that you have to include in your budget are the food you will serve, supplies you need to purchase or rent, venue decors, and giveaways (if any).
Make a contingency plan
The weather is very unpredictable. It may seem like we’re having a great season with more sunshine than rain but you never know until it happens. The weather is your worst enemy when planning an outdoor party. So, make sure you have plan B and C in case plan A doesn’t work. The last thing you want to happen is to get everyone and everything (food, venue, etc.) soaked in water. Consider choosing a venue that has an indoor facility in case the weather doesn’t cooperate. If there’s none, you may need to have some tents or gazebos ready just in case it rains or snows. Keeping a stack of umbrellas your guests can use is a nice idea too.
Make sure you have enough supplies
If you’re throwing a backyard party, your greatest challenge is most probably the party supplies. What if you only have five patio chairs and you’re expecting 25 guests to come? Renting is probably the cheapest way to go. Make a list of supplies you need – chairs, tables, speakers, tableware, lights, cookware, and a bigger grill in case yours won’t suffice. Look around for the best deals.
Inject more fun with inflatable dancers
They aren’t just used for corporate events. Inflatable tube men dancers are great for any other occasion too, even private parties! They are easy to set up. Simply attach the inflatable in an air blower, plug it in and hit the power button. Inflatables are a wonderful way to keep your guests entertained. They also make a fun and unique outdoor party décor. Some suppliers of inflatable dancers let you choose or create your own ‘dancers’ to make it more personalized for your event.
Plan your menu in advance
Cooking and meal preparation might be the most stressful part of organizing a party. Good if you are hiring a caterer to take care of everything. But if you plan to DIY it, you have to prepare everything in advance. To make your life easier, choose party food recipes that can be cooked or prepared ahead of time and freeze. Before you head to the supermarket or the grocery store, create your shopping list. If ordering a cake, note that in most cases, you have to do it a week or two before the party especially if you want a customized one.
Enlist help from other people
Preparing for a party can be fun yet exhausting. On the day of the occasion, you don’t want to be feeling sick or too tired to entertain your guests and enjoy. Well, the great thing is you don’t have to do it all alone. You will be surprised at how some people, especially your friends and relatives are so much willing to help. Don’t be shy to ask. You need it!
Come up with a playlist
A party without music isn’t a party at all. You want to set the tone. Whether you want it lively or intimate, you can achieve the right atmosphere by coming up with the right playlist which should be sufficient to last throughout the party.
Before you set up the stage and decorate the venue, you want to make sure you already know what to put where. Make a sketch of the venue and how you plan to make it look like. This way, everyone helping out with the decoration is in sync.
Consider parking and accessibility
Lastly, make sure you have sufficient parking space for the cars and vehicles of everyone coming. You want your party venue to be accessible to your guests. If they have to park nearby, you want to provide a solid walkway for them just in case it rains. There should be signage to guide people where to park.
Throwing a party like a pro is possible. Hopefully, with these tips, you can make your outdoor party fun and memorable for you and your guests.